Procedure to Appeal a Final Grade

This procedure is predicated on the assumption that faculty members are always the most appropriate judges of how students perform academically. Therefore, this appeal process applies only in cases in which a student believes her/his final grade was determined in an arbitrary, capricious or prejudicial manner. Only final grades may be appealed.

In such a situation, the student must first try to resolve the matter with the faculty member who assigned the grade. Specifically, the student must initiate an appeal by submitting a written grade appeal request to the faculty member within five business days of the date when final grades are due for the given semester (see the Academic Calendar in this Catalog to confirm the date). This written grade appeal request must include a description of why the student believes her/his final grade was determined in an arbitrary, capricious or prejudicial manner, and all relevant evidence (e.g., course syllabus, exams, projects, etc.). The faculty member will provide the student with a response within five business days.

If the matter cannot be resolved, the student may submit his/her written grade appeal request to the chair of the department offering the course (or his/her designee) within two business days of receiving the faculty member’s response. The chairperson then has five business days in which to consult with the student and faculty member. If the chairperson is unable to mediate a mutually agreeable resolution, the student may then submit his/her written grade appeal request to the associate dean of the school/college offering the course (or his/her designee) within two business days. The associate dean will consult with the student and faculty member within five business days. If the associate dean is unable to mediate a mutually agreeable resolution, the student then has an additional two business days in which to submit to the associate dean (or his/her designee) a written request for the formation of an appeal committee.

The written request for an appeal committee must include a description of why the student believes her/his final grade was determined in an arbitrary, capricious or prejudicial manner, and all relevant evidence (e.g., course syllabus, exams, projects, etc.). Within five business days of receiving the written request, the associate dean (or his/her designee) will appoint a three-member faculty committee composed of two individuals from within the department offering the course and a full-time faculty member of the student’s choosing. In the absence of a student preference, the associate dean will appoint the third faculty member from another department within the college or school. If the associate dean is unable to appoint two faculty members from within the department, he/she will appoint two or more faculty members from outside the department, with the student having the option of choosing one full-time faculty member. The faculty member assigning the grade and the chairperson may not participate in this decision process.

Within five business days, the appeal committee will consult with the student and faculty member, review the evidence, and forward to the associate dean a written final determination that either allows the grade to stand or requires the faculty member to recalculate the grade, with chairperson oversight. After the faculty member submits the recalculated grade, the chairperson will document the nature and date of any changes and forward the documentation to the associate dean. The associate dean will notify the faculty member, department chairperson and student of the final resolution.

If the grade appeal process results in a recalculated grade, and the recalculated grade removes an academic deficiency that was preventing the student from progressing in his/her program or to the next sequential course, the student may continue to progress in the program/to the next course.

Special Circumstances: If the chairperson is the faculty member who assigned the grade, the student will contact the associate dean after failing to resolve the matter with the faculty member. If the associate dean is the faculty member who assigned the grade, the student will contact the chairperson after failing to resolve the matter with the faculty member. If the chairperson is unable to mediate a mutually agreeable resolution, within two business days of receiving the chairperson’s response the student may submit his/her written grade appeal request to the dean of the school/college offering the course (or his/her designee). If the faculty member who assigned the final grade is unavailable because he/she is no longer a Quinnipiac University employee, the above process begins with the chairperson.